![]() Once you know what you want, you can more easily pick among them: When it comes to archiving email in an app dedicated to that purpose, the details vary, so let’s focus on giving you some choices for the leading Mac archiving apps. mbox format suitable for importing into other email and archiving apps. You can also select a mailbox and choose Mailbox > Export Mailbox to save all the data to a local file in. Also note that you can copy an entire mailbox by dragging it from an online account in Mail’s sidebar to the On My Mac section of the sidebar. Alternatively, Control-click a selection to access the Copy To menu, or Option-drag the messages to an On My Mac mailbox. Copy messages locally: Select messages and, from the Message > Copy To menu, choose the desired On My Mac mailbox.You can also Control-click a selection to access the Move To menu or drag the messages from a server-based mailbox to a mailbox under On My Mac. Move messages locally: Select messages and, from the Message > Move To menu, choose the desired On My Mac mailbox.Choose Mailbox > New Mailbox and then choose On My Mac from the Location pop-up menu when naming it. The first step is to create a local mailbox. How you do this varies slightly by app, but let’s look at Apple’s Mail-other apps will be similar. Copy messages if you want a local backup of important messages or mailboxes but also want to keep them available online. Copy: When you copy a message, the original message stays on the server, and a copy appears in the local mailbox.Move messages when you want to clear space on the server. Move: When you move a message from the server to a local mailbox, you’re deleting it from the server.The main thing to keep in mind here is the difference between moving and copying. ![]() It’s also easier to move archived data between Macs or even keep it available on a server for access on multiple machines.įor simple archiving, it’s easy to create local copies of messages or mailboxes you want to preserve locally.
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